Monday, May 7, 2018

ClerkBase celebrates Municipal Clerk Week May 6-12, 2018


ClerkBase is proud to support the IIMC in declaring May 6-12, 2018 as Municipal Clerks Week! The Week aims to raise public awareness of the role and responsibilities of their municipal clerk.

From their site:
Although it is one of the oldest positions in local government, few people realize the vital services Municipal and Deputy Clerks perform for their community. Primarily, they act as the cornerstone of their council. Do you know what your Municipal Clerk does for your Community? Here’s just a few of the many duties your Municipal Clerk may do:

  • Maintains the official council minutes, ordinance books, records and documents.
  • Indexes all official actions of council.
  • Issues licenses and permits.
  • Processes contracts and agreements.
  • Keepers of community history and vital records.
  • Receives, distributes and files correspondence from citizens and other governmental agencies.
  • Administers elections, registration and voting. It takes Municipal Clerks months to organize and prepare this key element in the democratic process which must be done correctly for the whole system to work!
  • Acts as a key liaison between local government and its citizens.
  • Handles significant financial responsibilities including preparation of tax rolls, special assessments and budgets.
  • Provides central services such as personnel, purchasing, etc
One of local government’s deep-rooted titles is the Municipal Clerk, and their duties have expanded over the years. Today, modern technology assists them with their increasing responsibilities. IIMC provides the tools to be sure your Municipal and Deputy Clerks can properly operate new computer applications, are current regarding the latest records management techniques and other relevant information, and they may return to the classroom to increase their knowledge of these issues, to learn new material and sharpen old skills- all in order to give you the best service possible!

IIMC has sponsored Municipal Clerks Week since 1969. In 1984 and in 1994, Presidents Ronald Reagan and Bill Clinton, respectively, signed a Proclamation officially declaring Municipal Clerks Week the first full week of May and recognizing the essential role Municipal Clerks play in local government. During this week, Municipal Clerks throughout the world will host open houses and tours of the Municipal Clerk’s office, visit local schools and participate in other various events.

Monday, April 23, 2018

Pin of the week: Some stats for Earth Day

Mashable's infographic on paper waste (from 2014) is still relevant today.

ClerkBase provides paperless solutions for local government document hosting and retrieval. Find it fast, download it, skip the paper.


Wednesday, April 11, 2018

Do you know these hacks to improve your Google searches?

Mental Floss is a great source for a wide array of information. Recently they shared 14 Google search hacks that can help at home and work.


Along with Google search basics, such as using quotation marks, minus signs, and searching within a specific website, they also have tips for using Reverse Image Search, Related search, and searching in cached websites.  Definitely a worthwhile read to sharpen your skills.

Thursday, April 5, 2018

April is National Records and Information Management Month!


Ugh. Who doesn't dread organizing files, folders, paperwork, and records? For most of us, either at work or at home (or both), it's a daily responsibility.

With the tax deadline looming and spring cleaning season upon us, now is a good time to get started. That's probably why Records Information Managers designated April as National Records and Information Management Month.

A few tips:
  • Rule One of organizing: Don't ask yourself "where should I put it?" Ask "where will I find it?" The purpose of organizing is making your records easily findable (at ClerkBase, we're all about findability).
  • Choose a format and stick to it.  Will you store your information by topic? chronologically?
  • Keep it simple. Remember, you may want to come back to these records some day. Imagine you're filing lists of books. Next year, will you look for them under "books" or "literature"?
  • Fear not the subfile. If it makes sense, divide your files into subfiles. But see above. Keep it simple.
  • Use what works. If you find your system isn't working for you, find another. There are literally thousands of websites dedicated to organizing. You're sure to find one to meet your specific needs (for example, ClerkBase can help organize and manage boards and committees with our OnBoard solution).

Happy organizing!

Tuesday, February 27, 2018

5 Small, Everyday Things That Will Improve Your Work/Life Balance

Mary Parisi of The Financial Diet has written a helpful list of simple things that will help you gain a little more work/life balance.

img: Seedcamp Photos

Maybe a hammock in the office isn't a viable option where you work. Nevertheless, bringing a bit of "life" into work can help reduce office stress and avoid burnout.

What do you do to help maintain your work/life balance? Any advice for other readers?

All of us on Team ClerkBase have personal items at our desks that remind us of the reasons we do our jobs: our local government clients, our belief in the importance of transparency to a democracy, and our families and loved ones. Any job can pay the bills, but we're all fortunate that our jobs are fulfilling as well.


Tuesday, February 20, 2018

9 popular self-help books, synposized

Over at Hubspot, they've taken the time to read and encapsulate the takeaways from nine popular self-help books:

img: Hobbies on a Budget
  1. 52 Small Changes: One Year to a Happier, Healthier You
  2. The Power of Habit: Why We Do What We Do in Life and Business
  3. Make Your Bed: Little Things That Can Change Your Life ... And Maybe the World
  4. The Seven Habits of Highly Effective People: Powerful Lessons in Personal Change
  5. Crushing It!: How Great Entrepreneurs Build Their Business and Influence - And How You Can, Too
  6. How to Win Friends & Influence People
  7. Braving the Wilderness: The Quest for True Belonging and the Courage to Stand Alone
  8. The Subtle Art of Not Giving a F*ck: A Counterintuitive Approach to Living a Good Life
  9. You Are a Badass: How to Stop Doubting Your Greatness and Start Living an Awesome Life
Team ClerkBase members have read and enjoyed numbers 4 and 6, and #3 (based on Admiral William H. McRaven's Commencement speech to the University of Texas at Austin) is on Erika's reading list for 2018.

Do you have any favorite self-help books? Are you adding any of these to your own reading list? Share in the comments!

Wednesday, February 14, 2018

5 reasons to love your Local Government job

At ClerkBase, we love working with local government employees. We've built real friendships with our client contacts. Today, we want to wish our clients and all our local government professionals, a warm and happy Valentine's Day.

img: Melinda Forrester

We hope you'll join us in our LinkedIn Group discussion, "What do you love about your local government job?"